FINBIZTOOLS
Quotation Excel Template
Download our free Commercial Quotation Excel template to create itemized price estimates and project proposals. Includes validity dates, milestone pricing, GST tax calculations, and a formal client acceptance sign-off block.
What's included in this template
- 1 Microsoft Excel Workbook (.xlsx)
- 2 Worksheets: Instructions, Commercial Quotation
- Automated pricing and tax calculation formulas
- Sample creative agency / web development scope of work deliverables
- Formal client sign-off acceptance section
Key features
- Formal proposal structure: Service provider branding, client organization details, quotation number, and validity dates.
- Itemized deliverables table: Scope of work description, deliverable units, rates, discounts, and taxable values.
- Automated financial summary: Computes gross subtotal, applied discounts, applicable GST, and final quoted contract value.
- Commercial terms & conditions: Pre-drafted payment milestones, delivery timelines, and project scope boundaries.
- Client acceptance sign-off: Dedicated signature and company seal block for formal proposal approval.
- Clean corporate design: Styled in FinBizTools brand typography and balanced green accents.
What’s included
- 1 Microsoft Excel Workbook (.xlsx)
- 2 Worksheets: Instructions, Commercial Quotation
- Automated pricing and tax calculation formulas
- Sample creative agency / software development scope of work items
- Formal client sign-off acceptance section
How to use this template
Open the template and go to the ‘Commercial Quotation’ tab. Update your organization details and client particulars. Enter the quotation date and valid-until date. List the proposed deliverables, quantities, rates, and any offered discounts in Rows 17–26. Review the commercial terms in Rows 29–31 and adjust payment milestones to match your proposal. Export to PDF or print to deliver a polished proposal to your prospective client.
Formulas and methodology
Taxable Amount = MAX(0, (Quantity × Rate) − Discount). Applicable GST = ROUND(Total Taxable Value × 18%, 2). Total Quoted Amount = Total Taxable Value + Applicable GST. Formula cells are color-coded to guide data entry.
Compatibility and file details
Format: Microsoft Excel OpenXML Spreadsheet (.xlsx). File size: Approximately 7 KB. Compatible with Microsoft Excel 2016+, Microsoft 365, Google Sheets, and LibreOffice Calc.
Frequently asked questions
Is a quotation considered a tax invoice?
No. A quotation is a proposed estimate of costs and terms. It does not demand payment or replace a statutory tax invoice.
Can I customize the payment milestone terms?
Yes. All terms and notes cells are fully editable to suit your specific service contracts and business terms.
Can I convert this quotation into an invoice?
Yes. Once accepted by the client, the item quantities and rates can be copied into our GST Invoice Template or online Invoice Generator.
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Disclaimer
A quotation is an indicative commercial proposal. It does not establish binding contractual obligations until formally executed by both parties. Read our Disclaimer and Privacy Policy.